VPRS 13837 Register of Deeds, Walhalla

Under the Land Acts and the Mines Act, formal documents relating to Crown grants, leases and licenses needed to be forwarded, in an accountable fashion, from the main office of the Department in Melbourne to individuals throughout Victoria. For this task, as for the collection of payments such as rents, the services of local Receivers of Revenue and Paymasters were used. Often the local Clerk of Courts performed this function. In larger places such as Bendigo, Sub-Treasury Offices might be used.Originally the Registers of Deeds were maintained by the Receiver and Paymaster, Colonial Treasury. Once Deeds of Grant were signed by the Governor, they were conveyed to the Colonial Secretary and then to the Treasurer for delivery upon payment of the established fees. The Receiver and Paymaster was responsible for entering the relevant particulars in the registers, issuing the deeds to the owners or their accredited representative after the payment of fees and obtaining signatures on the registers in acknowledgment of the receipt of deeds. When Sub Treasuries were established in non-metropolitan areas, the Receiver and Paymaster, Colonial Treasury was able to send deeds for local residents to the local Receiver and Paymaster for delivery. Later, deeds went directly to local Receipt and Pay OfficesThe Register of Deeds was used by the Receiver and Paymaster to record the documents handled and their transmission to the owner. For the Department of Crown Lands and Survey (VA 538), once licenses for the occupation of Crown Lands were approved by the Board of Land and Works (VA 774) or leases and Crown grants approved by the Governor-in Council details were forwarded to the Deeds Branch within the Department for the preparation and execution of documentation. Many, if not most, related to matters in areas away from Melbourne.The deeds were forwarded, with a covering circular and after advertisement in the Government Gazette, to the local Receiver and Paymaster for transmission to the licensee or lessee or grantee. The Receiver, once the deed was delivered was to return the circular to the Department notifying it of that delivery. The intended recipient was informed by a standard letter or card that the deed was available for collection from a specific official at a nominated place. In the original list of Land Districts and parishes, a Receiver of Revenue was nominated for each parish in the Land District. Some locations could be nominated for parishes in a number of Land Districts. Walhalla was a Receipt and Pay Office for the Sale Land District.Details given in the Register of Deeds are the number of the deed, the allotment and section of the land, the town or parish, the extent of the land, the name of the person receiving the deed, the date of the deed, the dates of its receipt and issue and a signature of acknowledgment of its receipt by the owner. Registers may also have filed in them correspondence from recipients requesting and giving authority for deed to be forwarded to solicitors or banks or to be handed to someone other than the person named on them.Other documents dealt with in the same register included Certificates of Naturalization, Licenses for the occupation of Unused Roads and Water Frontages (administered by VA 669 Department of Public Works) and Eucalyptus Licenses. Further details regarding Unused Roads and Water Frontages may be found in such series as VPRS 10542 Rent Rolls Unused Roads and Water Frontages and VPRS 4683 Regional Rent Rolls, Unused Roads and Water Frontages.VPRS 13837/ P1 was previously registered as Units 180 and 181 of VPRS 406 / P Register of Deeds.

根据《土地法》与《矿山法》规定，需以可问责的方式，将与王室授地（Crown grants）、租赁协议（leases）及许可证（licenses）相关的正式文件，从位于墨尔本的部门总办事处，转交至维多利亚州全境的相关个人。此类任务与租金等款项收缴工作相同，均依托当地税收接收员与出纳员（Receivers of Revenue and Paymasters）的服务开展，当地法院书记员（Clerk of Courts）常承担此项职能。在本迪戈（Bendigo）等较大地区，则可使用分区国库办事处（Sub-Treasury Offices）。
最初，土地登记册（Registers of Deeds）由殖民国库署的税收接收员与出纳员负责维护。王室授地契约经总督签署后，需先送交殖民大臣，再转交财政大臣，待相关费用缴清后方可交付。税收接收员与出纳员负责将相关信息录入登记册，在费用缴清后将契约发放给权利人或其授权代表，并在登记册上获取权利人的签收签名，以确认契约已收讫。当非都会地区设立分区国库后，殖民国库署的税收接收员与出纳员可将当地居民的契约转交至当地税收接收员与出纳员，由其代为交付。后续，契约可直接寄送至当地收款与出纳办事处。
土地登记册由税收接收员与出纳员用于记录所处理的文件及其转交至权利人的情况。对于王室土地与测量部（Department of Crown Lands and Survey，VA 538）而言，一旦王室土地占用许可证经土地与工程委员会（Board of Land and Works，VA 774）批准，或租赁协议、王室授地经总督会同行政局（Governor-in Council）批准，相关详情将被送交至部门内的契约分支部门，用于文件的编制与执行。其中多数（即便不是全部）事项均涉及墨尔本以外地区。
契约将随附附带公函，并在《政府公报》（Government Gazette）刊登公告后，送交至当地税收接收员与出纳员，由其转交给许可证持有人、租赁方或授地受让人。契约交付后，税收接收员需将公函退回部门，以告知契约已完成交付。意向收件人将收到标准信函或卡片，通知其可前往指定地点的指定官员处领取契约。在最初的土地区域与教区列表中，每个土地区域下的每个教区均指定了一名税收接收员。部分地点可同时为多个土地区域内的教区服务。沃尔哈拉（Walhalla）即为销售土地区域的收款与出纳办事处。
土地登记册中记录的详情包括：契约编号、土地的地块与区段信息、城镇或教区名称、土地面积、契约持有人姓名、契约签署日期、契约收讫与发放日期，以及权利人签收契约的签名。登记册中还可能留存有收件人的相关信函，包括请求并授权将契约转寄至律师事务所、银行，或交由登记姓名以外的其他人代收的函件。
该登记册同时处理的其他文件包括：入籍证书（Certificates of Naturalization）、闲置道路与滨水地带占用许可证（由公共工程部Department of Public Works，VA 669管理），以及桉树采伐许可证（Eucalyptus Licenses）。关于闲置道路与滨水地带的更多详情，可在VPRS 10542《闲置道路与滨水地带租金名册》、VPRS 4683《区域闲置道路与滨水地带租金名册》等档案系列中查阅。
VPRS 13837/ P1此前曾被登记为VPRS 406 / P《土地登记册》的第180与181单元。