VPRS 9004 School Records

This series has been created to contain a variety of records created by Bylands Primary School No. 1105 [previously known as Big Hill 1868-1880] (VA 3221) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列收录由拜兰兹第1105小学（1868年至1880年期间曾用名大山学校，档案编号VA 3221）生成的各类档案，上述档案均符合《公共档案馆学校档案通用处置标准88/2》中认定的永久保存范畴。

受各类因素影响，本处置清单中认定的部分永久档案或已散佚。本系列实际移交的档案，均为该校最终关停后由维多利亚州教育部征集所得，据信为目前已知仅存的该校留存档案。此外，部分学校曾经历阶段性临时关停。如需了解该校更多背景信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

### 档案内容
本处置清单中认定为永久保存的档案如下。随附的移交明细清单将列明本次移交中，该校已寻获并移交的档案条目。

* 行政档案（Administration records）：涵盖学校运营的组织管理相关内容，具体包括：
- 由教育部或其他机构发来的、涉及该校专属事务的官方往来函件档案。凡记录教育部通用指令或通告的档案均已被筛选销毁。
- 学校通讯副本
- 校长或教务主任的工作日志
- 学校资产登记册

* 学生档案（Pupil records）：小学学生考勤总档案为学生登记册，其中记录学生姓名、出生日期与入学日期、父母或监护人的姓名、住址及职业、此前就读学校、入学年级、在校各年度考勤汇总记录，以及最终离校后的去向。学生信息由入学前家长填写的入学登记表录入；若为从其他公立学校转学而来，则依据原学校出具的转学通知单录入。若该校部分或全部学生登记册未被寻获，则可留存该类档案的部分或全部副本。本系列中或可找到学生成绩单，但仅当该校生成并留存副本时方可纳入。

* 视察档案（Inspection records）：包含教育部视察员在年度视察与补充视察过程中出具的报告。视察内容涵盖校园场地、校舍、家具与档案管理状况、学校组织架构、教学水准、作息与纪律、教师住宿情况，以及教育部配发教材的销售审计情况。此前，视察员会在学校专用视察报告簿中填写报告；自1980年左右起，相关报告改为以学校评审报告形式出具，并由教育部留存。

* 学校委员会档案（School committees' records）：涵盖委员会的组织与运营相关内容，包括母亲俱乐部、家长协会、安全之家委员会及其他与该校社区相关的委员会档案。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表

* 学校理事会档案（School Council records）：涵盖理事会的组织与运营相关内容。维多利亚州学校理事会自1983年起设立，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会须依据教育部部长发布的指导方针，制定学校的通用教育政策，并负责多项其他事务，包括校园场地与校舍的维护、修缮与清洁组织，对学校运营与管理的评估，以及法规规定的其他职责。1910年至1983年间，除制定学校政策外的上述所有职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策相关档案

* 原学校委员会及理事会下设委员会生成的档案亦可纳入本系列。

### 附加档案内容
本系列或包含处置清单中未列明的附加档案，原因可归结为以下一项或两项：
* 本处置清单发布前已移交至公共档案馆（PRO）或教育部保管的档案。除上述档案外，通常还会留存以下档案：
- 考勤登记簿与考试登记册
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录册
- 体罚登记册
- 事故登记册
- 校内外转学通知单

* 未纳入本处置清单的档案。此类档案或包括：
- 学生、教职员工、校舍及学校活动/事件的照片、录像带或胶片
- 其他学校出版物，如学生/教职工公告、年鉴及教师手册
- 与该校历史上独特事件相关的档案，如建校、校友重聚、周年纪念或关停相关记录

部分情况下，本系列或包含教育部（档案编号VA 714）的‘关停学校档案’文件。该文件记录了学校资产（如校舍、土地）的处置、学校预留用地的撤销，以及教育部在学校关停过程中开展的其他相关活动。