VPRS 17998 Trainee Information Files

This series consists of Trainee Information Files (known as TIFS); case files which were created for almost all trainees at Winlaton Youth Training Centre (VA 5093) and Nunawading Youth Residential Centre (VA 5214). The exception to this was the youths who were on remand at the Winbirra section. It was not until 1990, that TIFS were created for youth on remand.The TIFS were created by admitting office staff as trainees entered the centre. They were sent with the trainees to their residential section, under the control of the section's youth officers (YACCOS). As it was usual for trainees to reside at several sections during their stay at Winlaton (i.e. the assessment section, a longer term section and then the presentence section) the TIFS followed them from place to place. When a trainee was released from the centre their file was put away in alphabetical order by surname in a central compactus at the centre. If the person was readmitted to the centre their file was retrieved and used to document their subsequent stay.The TIFS were used by youth officers to monitor and record the day to day behaviour, moods and actions of each trainee. Additionally they provided the youth officers with the background information about each trainee to assist the staff in dealing with the trainees.Each TIF could contain the following documents about a particular trainee:- a copy of the admission form- Stores Issued Voucher (s) detailing the clothes distributed to the trainee- a copy of the Court Report (s) and related documents- a copy of the Psychological Assessment reports (if applicable)- a copy of Police statements relating to any charges against the trainee- notification of Movement of Young Persons Form(s)- copies of reports from regional Case Planning Meetings- classification Action Sheets, which detail the discussion and document the case plan decided upon at the Classification review Meeting held periodically about each trainee.- classification Review/ Personal Report, a form filled out by the trainee to appraise their own progress and set out their aims- returned absconder forms- financial statements of trainee's earnings (pocket money)- section report sheets, which were printed sheets where any comment about the trainee was hand copied by night staff from the Section Reports, which documented the daily activities/mood of the entire section- a copy of remand intake remand report- visitor record forms- mail record slips, giving details of a trainee's incoming and outgoing mail- leave pass slips- copies of personal and departmental correspondence.

本数据集系列由学员信息档案（"Trainee Information Files"，简称TIFS）构成，其为温拉顿青年培训中心（VA 5093）与努纳沃丁青年住宿中心（VA 5214）内几乎所有学员所建立的案件档案。唯有温比拉分区还押的青年除外，直至1990年，相关机构才为还押青年建立TIFS。

当学员入住中心时，入院办公人员便会创建TIFS，该档案会随学员一同移交至其住宿分区，并由分区青年干事（"Youth Officers"，缩写YACCOS）负责管理。由于学员在温拉顿中心驻留期间通常会辗转多个分区（如评估分区、长期驻留分区及判刑前分区），因此TIFS会随学员同步流转。

当学员从中心获释后，其档案会按照姓氏字母顺序归档至中心中央档案密集柜（compactus）中。若该学员再次申请入住中心，则会调取其原有档案，用以记录其后续驻留情况。

青年干事可通过TIFS监控并记录每位学员的日常行为、情绪状态与活动情况，此外，档案还可为青年干事提供每位学员的背景信息，辅助工作人员开展学员管理工作。

每份TIFS档案均可包含某位学员的如下文件：
- 入院登记表副本
- 物资发放凭证（"Stores Issued Voucher"），列明向学员发放的衣物明细
- 法庭报告（"Court Report"）副本及相关文件
- 心理评估报告（"Psychological Assessment Report"）副本（如适用）
- 与学员所涉指控相关的警方陈述材料副本
- 青年人员异动通知单（"Movement of Young Persons Form"）副本
- 区域案件策划会议报告副本
- 分类行动表（"Classification Action Sheets"）：用以详细记录针对每位学员定期召开的分类评审会议中的讨论内容，并归档确定后的案件处置方案
- 分类评审/个人报告（"Classification Review/ Personal Report"）：由学员自行填写，用以自评个人进展并列明自身目标的表格
- 潜逃学员归队登记表
- 学员收入（零花钱）财务报表
- 分区报告记录表：为印制表格，夜班工作人员需将分区日志（用以记录整个分区的每日活动与情绪状态）中关于该学员的相关评论誊抄至此
- 还押入院报告副本
- 访客记录登记表
- 邮件记录单，列明学员收发邮件的详细信息
- 请假批准单
- 个人及部门往来函件副本