VPRS 16172 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集所收录的市政委员会会议纪要，均严格遵循《1863年市政机构法案》（27 Vic., No.184）第145条，以及后续地方政府相关立法的要求编制留存，其中包括《1958年地方政府法案》（No.6299）。早在1863年之前便已设立的诸多地方政府机构，便已采用会议纪要的形式留存会议记录。上述法案明确规定，市政委员会的每一次会议均需完整记录全部议事流程，同时留存全体出席议员的姓名，以及所有对动议投赞成票与反对票的议员名单。此外，经下次市政委员会会议确认后的正式会议纪要定本，需由本次会议的市长或主席签字。本纪要涵盖市政委员会负责的各类政务活动，包括市政建设、社区服务、地方税征收、财产估值与城镇规划等领域。维多利亚州多数市政委员会均采用委员会治理制度。1903年出台的《地方政府法案》（No.1893）废除了单独留存委员会会议纪要的强制要求，新增规定：委员会向市政委员会提交的工作报告需纳入市政委员会会议纪要之中。在部分情形下，委员会会议纪要会直接记录于市政委员会会议手册中，可作为委员会报告的替代内容，或与报告一并留存。若委员会会议纪要以单独卷宗形式留存，则将构成与市政委员会会议纪要相互独立的档案序列。