VPRS 15193 Confidential Reports (Records Not Transferred)

Every waterworks trust and local governing body was to cause minutes of all proceedings to be produced for each meeting, including the names of those present, with such record to be entered into a book for that purpose. The book was be kept by the secretary of the trust or local governing body.Such minutes were to be confirmed at the next meeting by signature of the chairman. Such minute books were to be open at all reasonable times for inspection of any commissioner member, ratepayer or creditor of the trust or local governing body. [ref s149 Water Act 1958]The minutes relate to the wide range of activities for which the authority is responsible.The committee system is employed by many authorities. In some cases, the minutes of committees are recorded in the trust or board minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the trust or board minutes.

所有自来水信托机构与地方治理主体均须为每一次会议编制完整议事纪要，记录应包含出席人员姓名，并将该类纪要归档至专用议事登记簿。该登记簿由对应信托机构或地方治理主体的秘书负责保管。前述议事纪要需在下一次会议上经主席签字确认生效。此类议事登记簿须在所有合理时段内，向该信托机构或地方治理主体的任何委员、用水缴费人及债权人开放查阅。[参照《1958年水法》第149条]

本次收录的议事纪要涵盖该主管机构负责的全部事务范畴。诸多主管机构均采用委员会治理架构。部分场景下，委员会议事纪要可直接录入信托机构或董事会的议事登记簿，既可替代委员会专项报告，也可作为报告的补充内容一并存档。若委员会议事纪要单独成册，则其与信托机构或董事会的议事纪要各自构成独立的档案序列。