VPRS 16078 Various Committees and non Council Meeting Minutes (Records Not Transferred)

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列文档可涵盖单个或多个委员会的会议记录。澳大利亚维多利亚州的绝大多数地方市政委员会均采用委员会治理体系。市政委员会可出于任何认为更适合由委员会规范管理的事由设立相关委员会，委员会可分为常设委员会与临时委员会两类。常设委员会（分管财政、公共工程、卫生等领域）负责持续监督特定事务，定期向市政委员会提交报告，相关报告将纳入市政会议记录；临时委员会的设立周期较短，用于筹备仪式活动等临时性事务。委员会成员由本自治市政区内的部分或全体市议员组成。1863年《市政机构法案（第184号）》首次引入强制要求，规定市政委员会必须设立委员会，并明确委员会会议记录需经主席在后续会议上签字留存。1874年《地方政府法案（第506号）》新增要求，规定委员会须向市政委员会提交报告——在此两部法案出台前，并无禁止市政委员会设立委员会的相关规定。1903年《地方政府法案（第1893号）》取消了强制留存委员会会议记录的要求，但新增条款要求委员会提交的报告必须纳入市政会议记录。后续出台的包括1958年《地方政府法案（第6299号）》在内的立法，均延续了上述相关要求。委员会会议记录通常会记录出席会议的市议员姓名、议程事项详情及作出的决议。经后续委员会会议确认无误后，会议记录需由本次会议的市长或主席签字或盖章认证。