VPRS 16670 Inward Correspondence, Alphabetical

This series comprises letters sent to the Richmond Council from ratepayers, contractors, government departments, municipalities and other organisations and individuals, and relate to a wide range of matters. Occasionally other items have been attached to or filed with the correspondence, such as maps and plans, reports, invoices and receipts, or letter book copies of outward correspondence. On each letter, usually on the back, is a precis written by council staff at the time. Information in the precis includes the date (usually the date of the letter, but sometimes the date of receipt, filing, or the date the matter was resolved), the sender and a summary of the contents. Further notes have often been added regarding the action taken and the reply sent.Each file covers a period of a few months to half a year, with the contents arranged by the use of alphabetical cardboard dividers and the correspondence filed according to the author's surname or business name. However there are a number of files which have no dividers. The files are arranged chronologically by month and year.

本系列馆藏包含纳税人、承包商、政府部门、地方市政当局、其他机构及个人致里士满市政委员会（Richmond Council）的信函，内容涵盖广泛议题。部分信函会附带或与相关往来函件一同归档，例如地图与图纸、报告、发票、收据，以及外发信函的书信簿副本。每封信函通常会在背面留有当时由委员会工作人员撰写的内容摘要，该摘要包含的信息有：日期（通常为信函撰写日期，有时也会是收件日期、归档日期或事项办结日期）、发件人，以及信函内容概要。此外通常还会补充有关已采取措施及已发出回复的附加备注。每份归档文件涵盖的时间跨度为数月至半年，馆藏内容通过字母顺序的纸质隔板进行分类，往来函件则按发件人姓氏或企业名称归档。但部分归档文件未设置此类隔板。所有归档文件均按年月顺序进行排序。