VPRS 15406 Parks and Garden Committee Minutes (GRS 857)

This series contains the minutes of the Parks and Garden Committee.The last meeting minutes recorded were those for 21 August 1956. However there is a volume of Rough Minutes whose last meeting recorded was on 4 February 1964. Further, there is a volume comprising the Order of Business for each meeting, commencing in 1947. It continues until 14 April 1970. However, the last meeting where the Order of Business was described in detail was that held on 9 March 1965.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.本档案系列收录公园与花园委员会（Parks and Garden Committee）的会议记录。目前收录的正式会议记录最晚至1956年8月21日。另有一卷草稿会议纪要（Rough Minutes），其中收录的最晚会议记录日期为1964年2月4日。此外，还有一卷包含各次会议议事日程（Order of Business）的卷宗，该卷宗始于1947年，收录至1970年4月14日，但其中对议事日程进行详细记载的最晚会议为1965年3月9日召开的会议。 澳大利亚维多利亚州多数市政当局均采用委员会治理体系。市政委员会可因任何需通过专门委员会实现更规范监管与运作的事项，设立专项委员会。委员会可分为常设委员会与临时委员会两类：常设委员会（如负责财务、公共工程、卫生等领域的委员会）受委托持续监管特定事务，定期向市政委员会提交报告，相关报告将收录于市政委员会会议记录中；临时委员会设立周期较短，负责筹办仪式活动等专项事务。委员会成员由该市政辖区的部分或全体市议员组成。 1863年《市政机构法案》（Municipal Institutions Act 1863，第184号法案）新增条款，要求市政委员会设立委员会，并规定委员会会议记录需经主席在后续会议上签字确认。1874年《地方政府法案》（Local Government Act 1874，第506号法案）则新增要求委员会需向市政委员会提交报告——在此两项法案出台前，并无禁止市政委员会设立委员会的相关规定。1903年《地方政府法案》（Local Government Act 1903，第1893号法案）取消了委员会需留存会议记录的要求，但新增了委员会提交的报告需收录于市政委员会会议记录中的规定。后续包括1958年《地方政府法案》（Local Government Act 1958，第6299号法案）在内的立法均延续了上述相关要求。 会议记录通常会记载出席会议的市议员姓名、议事日程详情及会议作出的各项决议。待后续委员会会议确认会议记录无误后，由市长或本次会议主席签字或予以认证。