VPRS 13673 Register of Deeds, Maryborough

Under the Land Acts and the Mines Act, formal documents relating to Crown grants, leases and licenses needed to be forwarded, in an accountable fashion, from the main office of the Department of Crown Lands and Survey and/or the Mines Department in Melbourne to individuals throughout Victoria. For this task, as for the collection of payments such as rents, the services of local Receivers of Revenue and Paymasters were used. Often the local Clerk of Courts performed this function. In larger places such as Bendigo, Sub-Treasury Offices might be used.Originally the Registers of Deeds were maintained by the Receiver and Paymaster, Colonial Treasury. Once Deeds of Grant were signed by the Governor, they were conveyed to the Colonial Secretary and then to the Treasurer for delivery upon payment of the established fees. The Receiver and Paymaster was responsible for entering the relevant particulars in the registers, issuing the deeds to the owners or their accredited representative after the payment of fees and obtaining signatures on the registers in acknowledgment of the receipt of deeds. When Sub-Treasuries were established in non-metropolitan areas, the Receiver and Paymaster, Colonial Treasury was able to send deeds for local residents to the local Receiver and Paymaster for delivery. Later, deeds went directly to local Receipt and Pay OfficesThe Register of Deeds was used by the Receiver and Paymaster to record the documents handled and their transmission to the owner. For the Department of Crown Lands and Survey (VA 538), once licenses for the occupation of Crown Lands were approved by the Board of Land and Works (VA 774) or leases and Crown grants approved by the Governor-in Council, details were forwarded to the Deeds Branch within the Department for the preparation and execution of documentation. Many, if not most, related to matters in areas away from Melbourne.The deeds were forwarded, with a covering circular and after advertisement in the Government Gazette, to the local Receiver and Paymaster for transmission to the licensee or lessee or grantee. The Receiver, once the deed was delivered was to return the circular to the Department notifying it of that delivery. The intended recipient was informed by a standard letter or card that the deed was available for collection from a specific official at a nominated place. In the original list of Land Districts and parishes, a Receiver of Revenue was nominated for each parish in the Land District. Some locations could be nominated for parishes in a number of Land Districts. Maryborough was a Receipt and Pay Office for the Castlemaine Land District.Details given in the Register of Deeds are the number of the deed, the allotment and section of the land, the town or parish, the extent of the land, the name of the person receiving the deed, the date of the deed, the dates of its receipt and issue and a signature of acknowledgment of its receipt by the owner. Registers may also have filed in them correspondence from recipients requesting and giving authority for deeds to be forwarded to solicitors or banks or to be handed to someone other than the person named on them.Other documents dealt with in the same register included Certificates of Naturalization, Licenses for the occupation of Unused Roads and Water Frontages (administered by VA 669 Department of Public Works) and Eucalyptus Licenses. Further details regarding Unused Roads and Water Frontages may be found in such series as VPRS 10542 Rent Rolls Unused Roads and Water Frontages and VPRS 4683 Regional Rent Rolls, Unused Roads and Water Frontages.VPRS 13673 / P1 was previously registered as Units 124, 125 and 126 of VPRS 406 / P Register of Deeds.根据《土地法》与《矿业法》，涉及王室授予地权、租赁及许可的正式文件，需以可追责的方式，从墨尔本的王室土地与测量部（Department of Crown Lands and Survey, VA 538）及/或矿业部的总办事处，转交至维多利亚州各地的相关人员。与租金收取等收款工作同理，该任务借助当地税收接收员与出纳员的服务完成，当地法院书记员常承担此项职能。在本迪戈等较大地区，则可使用国库分局。 最初，契据登记簿由殖民财政部（Colonial Treasury）的税收接收员与出纳员负责维护。王室授予地权的契约经总督签署后，需先移交至殖民大臣，再交由财政大臣，待规定费用缴清后交付给受领人。税收接收员与出纳员负责在登记簿中录入相关细节，待费用缴清后将契据发放给所有人或其授权代表，并在登记簿上留存所有人的签收签名，以确认契件已被收讫。 当非都会地区设立国库分局后，殖民财政部的税收接收员与出纳员可将当地居民的契件转交给当地税收接收员与出纳员进行交付。后续，契件可直接寄送至当地收款与出纳办事处。 契据登记簿用于记录税收接收员与出纳员经手的文件及其转交至所有人的流程。对于王室土地与测量部（Department of Crown Lands and Survey, VA 538）而言，一旦王室土地占用许可经土地与工程委员会（Board of Land and Works, VA 774）批准，或租赁与王室授予地权经总督会同行政局批准，相关细节便会转至该部内的契据科，用于文件的编制与执行。其中多数（即便并非全部）涉及墨尔本以外地区的事务。 契件需随附通函，并在《政府公报》刊登公告后，转交至当地税收接收员与出纳员，由其转交给被许可人、承租人或受赠人。契件交付完成后，接收员需将通函退回至相关部门，以告知交付情况。潜在受领人会收到标准信函或卡片，通知其可前往指定地点的指定官员处领取契件。在最初的土地行政区与教区列表中，每个土地行政区下的每个教区都会指定一名税收接收员。部分地点可同时为多个土地行政区下的教区服务。玛丽伯勒曾是卡斯尔梅恩土地行政区的收款与出纳办事处。 契据登记簿中记录的信息包括：契件编号、土地的地块与分区、城镇或教区名称、土地面积、契件受领人姓名、契件签署日期、契件接收与发放日期，以及所有人确认收到契件的签收签名。登记簿中还可能存档有受领人发来的信函，用于请求并授权将契件转交给律师、银行，或交给契件上载明的受领人以外的其他人。 该登记簿处理的其他文件包括：入籍证书、闲置道路与滨水区占用许可（由公共工程部（Department of Public Works, VA 669）管理）以及桉树许可。关于闲置道路与滨水区的更多详细信息，可查阅VPRS 10542《闲置道路与滨水区租金记录》、VPRS 4683《区域闲置道路与滨水区租金记录》等档案系列。 VPRS 13673 / P1原登记为VPRS 406 / P《契据登记簿》的第124、125及126单元。