VPRS 16265 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集为市政委员会会议纪要，其制作依据1863年《市政机构法案》（Municipal Institutions Act 1863，27 Vic., No.184）第145条，以及后续涉及地方治理的相关立法，包括1958年《地方政府法案》（Local Government Act 1958，No.6299）。早在1863年便已存在的诸多地方治理机构，便已采用会议纪要的形式留存议事记录。上述法案均要求，市政委员会每场会议需完整记录全部议事流程，并列明全体出席委员姓名，以及对各项动议投赞成票与反对票的人员名单。会议纪要正本需经下一次市政委员会会议审议确认后，由会议主持人或市长签署。该纪要涵盖市政委员会负责的各类事务范畴，包括市政建设、社区服务、地方税费征收、财产估值与城镇规划等。维多利亚州多数市政委员会均采用委员会治理体系，1903年《地方政府法案》（Local Government Act 1903，No.1893）废止了单独留存委员会会议纪要的要求，转而规定委员会提交给市政委员会的工作报告需纳入市政会议纪要之中。在部分情形下，委员会会议纪要会被直接录入市政会议纪要簿，以替代或补充委员会工作报告。若委员会会议纪要以单独卷宗形式留存，则其将构成独立于市政会议纪要的档案序列。