VPRS 14711 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本地方议会会议纪要系依据《1863年市政机构法案》（27 Vic., No.184）第145条，以及后续出台的各项地方政府关联立法（含《1958年地方政府法案》（第6299号））编制而成。1863年之前设立的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述法案明确要求：议会每次会议的全部议事程序均需记入纪要，同时列明所有出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。官方正本会议纪要需经下次议会会议审议确认后，由本次会议的市长或主持人签署生效。会议纪要涵盖议会履职的各类事务范畴，包括市政建设、社区服务、市政税费收缴、物业估值与城镇规划。维多利亚州多数地方议会采用委员会议事制度。《1903年地方政府法案》（第1893号）废除了单独留存委员会会议纪要的强制要求，新增规定：委员会向议会提交的报告需纳入议会会议纪要。部分情形下，委员会会议纪要可记入议会会议记录本，既可以替代委员会报告，也可作为报告的补充内容。若委员会会议纪要另行成册留存，则其与议会会议纪要各自构成独立的档案系列。