VPRS 15500 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本会议纪要系依据《1863年市政机构法案》（27 Vic., 第184号）第145条及后续涉及地方治理的相关立法制定，其中包括《1958年地方政府法案》（第6299号）。1863年之前已存在的诸多地方治理机构，均以会议纪要的形式留存其会议记录。上述法案要求，地方议会的每一次会议均需完整记录全部议事流程，并留存全体出席议员的姓名，以及所有对动议投赞成票与反对票的议员姓名。经下次议会会议确认后的正式会议纪要原件，须由本次会议的市长或议长签署。本纪要涵盖议会负责的各类政务活动，包括市政建设、社区服务、税费征收、资产评估与城镇规划等。维多利亚州多数议会均采用委员会制度。《1903年地方政府法案》（第1893号）取消了单独留存委员会会议纪要的要求，新增规定：委员会向议会提交的报告需纳入议会会议纪要。部分情况下，委员会会议纪要可直接记录于议会会议纪要簿中，作为委员会报告的替代或补充。若委员会会议纪要以独立卷宗形式留存，则与议会会议纪要分属不同序列。