VPRS 10809 Inwards Correspondence Registers

An inward correspondence register was maintained as part of a recordkeeping system to manage council correspondence. As each letter was received by the Council, it was registered using the next available registration number in the Register.Information about each item of correspondence was recorded in the Register. This might include such details as the date of receipt of letter, from whom the letter was sent, a summary of the subject of the letter and how the letter was filed (the subject or classification).

作为管理议会通信的档案管理系统的组成部分，本系统维护了一份收文登记簿。每当议会收到信件时，便会使用登记簿中下一个可用的登记编号对该信件进行登记。登记簿中会记录每一封往来信件的相关信息，此类信息可包括信件的收件日期、寄件方、信件主题摘要以及信件的归档方式（如主题或分类）。